Getting a document notarized should be quick and painless — but nothing derails an appointment faster than showing up without the right paperwork or identification. Whether you’re finalizing a real estate closing, signing a power of attorney, or notarizing an affidavit, a little preparation goes a long way.
Here’s exactly what to bring so your notary appointment goes smoothly the first time.
1. A Valid, Government-Issued Photo ID
This is non-negotiable. Notaries are legally required to verify your identity before witnessing your signature, so you’ll need one of the following:
- A driver’s license or state-issued ID
- A U.S. passport
- A military ID
- A permanent resident card (green card)
Your ID must be current — expired identification is one of the most common reasons appointments get turned away. If your name on the ID doesn’t match the name on the document (say, due to marriage or a legal name change), bring supporting documentation that connects the two.
2. The Complete, Unsigned Document
This one surprises people: do not sign your document before your notary appointment. Notaries must witness you signing in person — a signature made beforehand can’t be notarized, no matter how minor it seems.
Make sure the document is:
- Fully filled out (no blank fields you plan to complete “later”)
- Printed on paper, not just pulled up on your phone
- The complete version — missing pages can invalidate the notarization
3. Any Required Witnesses
Some documents — like wills, certain powers of attorney, or deeds in specific states — require one or more witnesses in addition to the notary. Check your document’s requirements ahead of time, and if witnesses are needed, they’ll also need to bring valid photo ID.
If you’re not sure whether your document needs a witness, it’s worth asking us before your appointment so nobody has to reschedule.
4. Payment for Notary Fees
Notary fees are typically modest and vary by state and document type. Bring your preferred payment method, and ask ahead of time what forms of payment are accepted.
5. Any Supporting Documentation
Depending on the document, you may need to bring backup paperwork, such as:
- A title or deed (for real estate transactions)
- Trust documents (if signing on behalf of a trust)
- Corporate authorization papers (if signing on behalf of a business)
When in doubt, bring more than you think you’ll need — it’s easier to leave something unused than to reschedule.
A Few Extra Tips
- Arrive a few minutes early. This gives you time to review the document one more time before signing.
- Don’t sign until instructed. Even if you brought the document ready to go, wait for the notary to direct you — this protects the validity of the notarization.
- Ask questions if anything is unclear. A notary can’t give legal advice, but they can clarify the notarization process itself.
Ready to Get Your Document Notarized?
At FG & GF Signature, we make notarization fast, reliable, and stress-free — whether you need an in-person appointment or a mobile notary who comes to you. Contact us to schedule your appointment today.